Faculty & Staff

Please plan ahead and proide accurate and complete information on forms. We apologize that we are not able to accomodate late or last minute requests or process incomplete submissions. Note carefully that most requests and funding require PRIOR approval, and cannnot be processed if not approved in advance.

GENERAL INFORMATION

  • Setnor Faculty and Staff
  • ADVISORS 2026-2027
  • Academic Calendars – Syracuse University
  • USE OF FACILITIES for activities outside of university assignments: Use of campus spaces for programs that are not part of the academic program (current classes, ensembles, and lessons for which people are registered through the university) cannot take place without prior written approval from the university. Faculty, staff or students requesting this use will need to register the program and may be required to enter into a short term license for use of the facilities and assume various liability. If the use involves minors, personnel will be required to have a background check and to take training. If faculty, staff or students are earning money outside of campus earnings while on University owned, operated or controlled property, there may also be tax implications for which personnel will be responsible. It is the Party’s responsibility to comply with all campus policies, federal, and state laws and regulations. Due to limited space and availability, use of the facilities are generally limited to academic program only use, and for currrent School of Music music faculty, staff, and students only.
  • Live Stream The video player will not become active until immediately prior to the concert’s start time. Please note that your listening and/or viewing experience may vary depending on network conditions and your computer setup. Users with fast computers and Internet connections will have the best results.
  • Recitals and Special Projects: For information and forms, visit Student Recital and Ensemble Performance Forms – VPA Setnor School of Music – Syracuse University

FACULTY FUNDING

  • Additional Pay Request Form for Part-Time Instructors
    This form is used for paying Part-Time Faculty for additional work only, and only be submitted for one-off type jobs. i.e. collaborative pianist, additional player for an ensemble, etc. This form must be completed TWO WEEKS prior to the start of the work. Full-time faculty are not eligible for additional pay. An approval email will be sent to the Part-Time Faculty member for them to review and approve before any additional pay will be added to their contract. Outside guests must be submitted on a Guest Artist Request Form (see below) 8 weeks in advance so a contract can be processed for them.
  • End of Semester Jury Pay
    • Setnor School of Music pays PTI’s a flat rate of $100 per semester for participating in end of semester juries.
    • In order to be paid, PTI’s will need to submit the Jury Pay Form AFTER the juries for that area have been completed. The form will not become active until juries have begun at the end of the semester.
    • Payments will be processed once juries have been completed each semester and the pay form has been submitted by the PTI.
    • Jury Evaluation Forms:
  • Audition Day Pay
    • Setnor School of Music pays PTI’s a flat rate of $75 per day for participating in In-Person Audition Days and a Virtual Audition Day (6 or more submissions).
    • In order to be paid, PTI’s will need to submit the Audition Day Pay form.
    • It is recommended that PTI’s submit the Audition Day Pay form after each Audition Day has been completed.
    • All faculty participating in auditions or recruitment activities must be in compliance with the Programs with Minors requirements.
  • Studio Class Pay
    • Setnor School of Music pays PTI’s $70 per hour (up to 3 hours) for holding Studio Classes each semester.
    • In order to be paid, PTI’s will need to submit the Studio Class Pay form
    • Payments will be processed at the end of each semester once the pay form has been received AFTER the studio classes have been completed.
  • Sample Lesson Assessment Form
    • Setnor School of Music pays PTI’s at their hourly lesson rate for 1 hour for each sample lesson given to each individual. All faculty providing sample lessons must be in compliance with the Programs with Minors requirements.
    • Full-time faculty are not paid extra for sample lessons given, but should still submit the form for tracking purposes.
    • Please submit this form after the sample lesson has been completed.
  • Employee Expense Reimbursements (Non-Travel related expenses)
    • All non-travel related purchases must be made through the Setnor School of Music. Faculty should not make any out of pocket purchases and expect to receive a reimbursement.
  • Equipment, Music, Supplies or other purchasing
    • All purchases must be submitted on the Purchase Request Form so that all required information is submitted at once. If more than one item is being requested, please attach a spreadsheet with the item information.
    • Do not submit the form and expect the item to be purchased the same day. All purchases must be reviewed and approved by the Director and VPA before we can move forward. Please make sure you submit the Purchase Request as soon as you know something is needed, to allow enough time for questions and approvals.
    • Any spending requests, including ad placement or other marketing items, must be submitted in a request form. Do not place any ads without full approval of purchase and copy in writing in advance. NOTE: Ads and other marketing materials require additional approval from VPA Marketing and VPA Recruitment, so plan for additional time for approvals and design. Last minute requests cannot be processed.

FACULTY TRAVEL

PLEASE READ all steps carefully

  • All faculty traveling on Syracuse University business must complete a VPA Pre-Travel Authorization form prior to traveling. VPA Pre-Travel Authorization form and information on the Syracuse University travel policies and procedures.
  • For international travel, the VPA Dean needs to pre-approve all International Travel prior to submitting the VPA Travel Pre-Authorization Request. Please send an email to JOHN WARREN with the trip details including WHO, WHAT, WHEN, WHERE and WHY. John Warren will then forward the email to the VPA Dean. Once the VPA Dean approves, John Warren will let you know and you can then submit the Travel Pre-Authorization Request. Please SAVE THE APPROVAL EMAIL you receive, as you will need to upload that to the travel form you submit.
  • After the VPA Pre-Travel Authorization form has been submitted, it will be reviewed by the Director of the School of Music and an approval will be emailed to the faculty member with their approved budget.
  • Please read the approval email carefully, as it explains what the next steps are and how to submit receipts for reimbursement.
  • After the trip is over, follow the instructions in the travel approval email and submit the Setnor Travel Expense Form along with the receipts. Do NOT submit a Travel Voucher, as that form is no longer being accepted since all reimbursements are now processed through Myslice.

Field Trips with students

If a performance or another trip is arranged that is part of an SU academic/educational activity that is organized and supervised by SU faculty/staff and is within 100 miles of the SU campus, it fits the University’s definition of a field trip. Faculty must adhere to all Syracuse University Risk Management requirements when planning a field trip Field Trip Guidelines – Office of Institutional Risk Management – Syracuse University  Carefully review all guidelines, forms, and policies, including transportation policies.

PLEASE NOTE: This information is intended to assist those individuals tasked with the planning and successful execution of university-supervised field trips. However, each trip is unique and these guidelines do not address all scenarios that field trip participants, or their leaders could face. Departments and/or field trip leaders should contact Risk Management for general guidance during the planning process for each specific trip.

Any travel outside of the 100 mile radius of campus requires approval on a number of levels, from the director of the school, VPA, and the university.  Please see more information at Student Travel Policy – Policies – Syracuse University and Global Safety and Support – Student Experience – Syracuse University

Field trip guidelines
Medical Clearance Form

GUEST ARTISTS

All outside guests who are not current Syracuse University employees must sign a Syracuse University contract with specific details about what the guest is doing during their visit, along with payment information. This is a Syracuse University policy. Based on your request, we will determine what contract is needed to proceed once a guest has been approved. Please plan ahead.

  • Guest Artist Request Form (current year)
    If you have trouble tabbing through the form, please make sure you are using Google Chrome as your web browser. The form cannot be saved as you complete it, so it will help if you prepare the information to transfer over to the form for your convenience.
  • A “Guest Artist” for purposes of this form is a featured artist (or their collaborators) visiting the school in person or virtually to provide a featured activity for a class or ensemble.
    • This cannot include payment for SU Part-Time instructors providing collaborative piano or performance with and ensemble. The Additional Pay Request Form for Part-Time Instructors is usedfor those types of requests. Full time faculty participation would need to be considered service.
    • No additional spaces should be needed for these current year submissions (activities should be in existing classes or events).
    • Guest visits cannot be scheduled without approval of this form.
    • All Guest Artist requests must be submitted 8 WEEKS before the date of the visit.
    • Please discuss your guest and details of their visit with your Area Coordinator before submitting a request to be sure they are on board with who you are submitting.
    • Once the Guest Artist Request form is submitted and approved, faculty hosts will be contacted about the next steps in the process.
    • All outside guests must be able to complete a withholding form if they are being compensated for their appearance.
    • Faculty should NOT ask Guests for tax forms. If a Guest is approved, the Director’s office will reach out to the Guest for any tax forms needed.

PARKING

Guest Parking: For guests who need parking during non-event hours, please use the Irving Garage Parking Request for Guests form. Do not send e-mails or call in requests – last minute requests cannot be accommodated.  Requests MUST be received at least ONE WEEK in advance to request parking in Irving Garage.  ALL guest parking is generally in Irving Garage. The QUAD LOT is not available unless there is a mobility issue or special circumstance. The Setnor School of Music pays a fee for guests who park on campus.

Faculty, Staff, and Student Parking: Parking on campus requires individual permits arranged through Permits – Parking and Transportation Services – Syracuse University. Faculty, staff, and students who have a permit for a lot or people without a campus permit cannot request acommodation in another lot. Information about daily parking on campus is available at Daily Campus Visitor – Parking and Transportation Services – Syracuse University  There is also area street parking that is usually metered.

Event Parking: For most concert events, free and accessible parking is available on campus in the Quad lot. When parking for concert events, please inform the parking attendant that you are attending a Setnor music event so they may direct you.

For more information on campus parking and locations, visit Parking and Transportation Services. For lot locations, visit Campus Maps.

RESOURCES

AUDITION INFORMATION

CAMPUS SERVICES